AGM 2017 Minutes

COLCHESTER AVENUE ALLOTMENTS ASSOCIATION

Report of AGM held on April 7th 2017 at the Penylan Bowls Club

The meeting was well attended, with 37 attendees, and 20 apologies.

The Executive Committee for 2017 remains unchanged, as there were no other nominations.

Chair:- Julian Goss

Secretary:- Angharad Jones

Treasurer:- Steven Place

Storekeeper:- Valerie Finch

5 member posts Roger Kay, Mattew Wass , Vic Donnelly

Roger Williams, Sue Wilshere, Simon Thomas

The Chairman explained that the role of Site Secretary, previously filled by Roger Williams, had been divided into 4 areas of responsibility. Angharad Jones was the designated Secretary, responsible for minutes, letters and the point of contact with the Council. Roger Kay has taken on the role of Site Manager, Roger Williams organizes and co-ordinates plot letting and Julian Goss attends meetings with the Parks Department and CAHA.

Both Julian Goss and Angharad Jones thanked Roger Williams for the fantastic work he had done over so many years.

Angharad Jones explained that the Association is now responsible for inspecting plots. These inspections are carried out on a regular basis throughout the year, with plot holders being informed of any concerns regarding a lack of cultivation or the accumulation of rubbish on their plot. The Council retains the power of eviction – which is supported by photographic evidence taken during plot inspections.

The shop had a difficult year with an attempted burglary, which resulted in the renewal of the roof, and an invasion of rats, which caused significant loss of stock. Both problems were sorted. Val Finch thanked everyone for the support shown to the shop.

In the Treasurer’s absence, the Chairman thanked Mohammed Moulani for auditing the accounts again. The meeting agreed that he be appointed auditor for the next financial year.

Roger Kay, the Site Manager described the work done on site. He explained the importance of water conservation, as the Association is now responsible, under the Local Management Agreement, for paying the water bill. He was clear that hoses must NOT be connected to any mains trough – they can only be connected to containers in which rainwater had been collected.

He explained that any experiences with intruders must be reported to the Police or via 101.

The new container will be used as a Meeting Room. He asked that, if anyone had any suggestions for uses, to pass those suggestions on to members of the committee.

He explained the importance of Work Parties and announced that Refreshments will be available in future for those participating in work parties.

A large part of the meeting was devoted to a discussion of the draft resolution regarding dumping on site. This resolution was modified and passed by a clear majority:

“We resolve, therefore, that in future, all rubbish that plot holders wish to dispose of, must be taken off site by THEM – excluding green waste and scrap metal.”

From now on, plot holders must compost as much green waste as possible. To help with this, it is hoped that workshops on compost making will be held.

Any scrap metal must be put in the designated area at the back of the car park next to the A48. Some green waste may be put behind the bank next to the same car park as well as behind the car park near Plot 8.

ON NO ACCOUNT should any rubbish/green waste be left on any car park.

Roger Kay was re-elected as Convener for the 2018 AGM.

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